A close turns a month's files into reported figures. Haruno checks them, builds the statements and reports, and locks the month so its numbers cannot change by accident.
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Windows appAvailable
Closing a month is the monthly routine. Haruno reads the files for the month, posts the figures into the company's ledger (its master record of every entry), runs its checks, and builds the reports. Then it locks the month. A locked month cannot change silently. If a later file would move one of its figures, the close stops and asks what you want to do.
Before you close
A company needs three things before its first close:
A Balance Sheet and a Profit and Loss among its files.
A reporting currency and a fiscal year-end month, set in Company details.
If one is missing, the Close month sheet says which.
Closing
Use Close month… on a company's page to close that company. Use the same button on the Portfolio to close every company in the books at once.
Check what the close will do
The sheet opens on Checking what this close would do…. Then it lists each company as Will close or Will not close, with the reason. It also tells you how many files arrived since the last close, and how many months are locked.
The sheet before the close runs.
Press Close month
Haruno works through its steps, from Reading the exports and Posting to the ledger to Running the checks, the statements, the reconciliation, the investor report and Locking the month. You can press Cancel. A cancelled close says whether anything was locked.
Read the result
Each company shows Closed, Partly closed or Did not close. It also shows how many findings and questions came out, and which months were locked. The reports are listed underneath.
A finished close.
After a close, Haruno drafts the questions for management on its own and keeps them on the company's Findings & questions tab. Nothing is sent to anyone. See Findings and questions for management.
When a reported month changes
Sometimes a new file moves a figure in a month that is already reported. Haruno stops and asks how to report the correction.
Keep the month as reported and record the difference in the month you are closing now. Nothing already reported changes.
Reopen the month and restate it. The statements then show what was reported, what changed, and your note as the reason.
Haruno marks one of the two as Recommended. It also says whether the change is above or within the company's materiality, the size of a difference that counts as important. Write a short note. It is printed beside the figures in the statement package.
Reopening a month on purpose
Use Reopen Month… when you know a reported month is wrong. The sheet is called Reopen a reported month. Pick the months and type the reason. The reason is kept with the month and printed in the statement package. Then add the corrected files and close again. The restatement shows in the statement package and in the adjustments log.
The lock chip on a company's page, such as 12 months locked, opens the list of months with each one's history. Restatements… there shows every figure a re-close moved.
What to tell a customer
A closed month is a promise. Haruno never changes it silently. A change always goes through a reopen or a recorded correction, with a reason that shows in the reports.